Replace Your Vital Records
Find out how to replace vital documents, such as birth certificates, Social Security cards, and more.
Replace Lost or Stolen Identification (ID) Cards
Identification (ID) cards help you prove who you are, where you live or work, and what benefits you’re entitled to.
Tip: To get any type of replacement ID card, you may need to show or mail in other official documents (like a birth certificate) to prove who you are. Check the agency’s website to find out what documents you’ll need to bring or mail. Find out if they can be copies or if they need to be original documents.
Tip: Depending on where you live, you may have the option to apply online for replacement cards. Some states and some types of cards may require you to get replacement cards in person or by mail.
1. Replace Your Driver’s License or State-Issued ID Card
Contact your state motor vehicle agency for a replacement license or state ID card.
2. Replace Your Social Security Card
Contact the Social Security Administration (SSA) to request a replacement card.
3. Replace Your Medicare ID Card
Get in touch with the Medicare program to replace your lost or stolen Medicare card.
4. Replace Your Medicaid ID Card
Contact your state Medicaid office to get a replacement Medicaid card.
5. Replace Your U.S. Passport
Let the State Department know immediately about your lost or stolen passport and then request a replacement.
6. Replace Your Permanent Resident (Green) Card
Apply through the U.S. Citizenship and Immigration Services (USCIS) for a replacement Permanent Resident Card (Green Card).
7. Replace Your Federal Employee or Contractor ID Card
Notify your supervisor, your agency’s security office, and the IT service desk if your federal employee or contractor ID was lost or stolen.
8. Replace Your U.S. Military ID Cards
Report the missing card to your base security officer. Then use the Real Time Automated Personnel Identification System (RAPIDS) to get a replacement.
Vital Records Issued in the United States
Vital records consist of birth, death, marriage, and divorce certificates. State government vital records offices issue these documents. To get a copy of a vital record, contact the vital records office in the state where the event occurred.
How to Replace Your Lost or Destroyed Vital Records After a Disaster
Replacing all important documents that were lost or destroyed in a flood, fire, or other disaster can be overwhelming. Although the process varies from state to state, these general steps can help you get started.
1. Make Other Arrangements for Mail Delivery If Your Home Was Destroyed
Government agencies usually mail replacement vital documents to your home.
2. Replace Your U.S. Birth Certificate
Find the vital records office in the state where you were born. Check to see if you can get a certified copy of your birth certificate with no identification. If you can, follow the ordering instructions.
Some states accept alternate ways to verify your ID. You may have to contact your state to find out what it requires. For example:
A state may accept your sworn statement of identity.
Another state may accept a notarized letter from your mother or father whose name is on your birth certificate, along with a copy of their photo ID.
If you do need your own government-issued photo ID to get a copy of your birth certificate, start with step 3.
3. Replace Your Driver’s License
Get this first if you can’t get your birth certificate.
4. Replace Your Green Card
If you are a lawful permanent resident of the U.S., apply for a replacement permanent resident card.
5. Replace Your Naturalization or Citizenship Documents
6. Replace Your Marriage Certificate
You’ll need a certified copy as proof if you changed your name when you got married.
7. Replace Your Social Security Card
8. Report Your Lost or Destroyed U.S. Passport and Apply for a Replacement
9. Replace Other Important Documents
Get a Copy of Your Birth Certificate
As a U.S. citizen, your birth certificate may be your most important document. It proves your identity and age. You'll need it to:
If you need a copy, where you were born will determine how to get it.
Birth Certificate Copies: Born in the U.S.
Contact the vital records office in the state where you were born to get a copy of your birth certificate. Follow the instructions for requesting copies and paying fees. If you need a copy fast, ask about expedited service or shipping when you place your order.
Birth Certificate Copies: Americans Born Abroad
If you were born to American parents abroad, they should have registered your birth with the country's U.S. embassy or consulate. If they did, they would have received a Consular Report of Birth Abroad (CRBA). You can get a copy of this report from the U.S. Department of State. Depending on the country, a vital records office in the nation may also list the birth.
If the Department of State isn’t able to locate your CRBA and you were born on a military base abroad, your parents may not have registered your birth with the U.S. embassy. In that case, you may have to contact the hospital where you were born.
Birth Certificate Copies: Born Abroad and Adopted by U.S. Parents
A child born in a foreign country and adopted by a U.S. citizen will not receive a U.S. birth certificate. The country in which you were born will have issued it. To get a copy, contact the nearest foreign embassy or consulate for that country. If you need an authenticated copy and it's not in English, ask the embassy for help to get it translated.
If you were adopted from another country by a U.S. citizen, you should have copies of your naturalization/citizenship papers. If you don't, submit an application for replacement of naturalization/citizenship form. For help, contact U.S. Citizenship and Immigration Services.
Request a Replacement Marriage Certificate
People often confuse a marriage license with a marriage certificate. It's usually the certificate, which proves two people are married, that you’ll need.
Marriage Licenses and Marriage Certificates
- A marriage license is the piece of paper that authorizes you to get married.
- A marriage certificate is the document that proves you are married.
Typically, after the ceremony, you, your spouse, and witnesses will sign the license. The person who performs your wedding ceremony will sign the license and submit it to a county office. The county will issue your marriage certificate usually within a month.
Get a New or Duplicate Marriage License
Most marriage licenses expire within 30 days to a year, depending on the issuing state.
- If your license expires before you get married, you can apply for a new one.
- If your license is lost or destroyed after the wedding, before it's submitted to the county, the person who officiated must take action. They should contact the office that issued your license to get a duplicate.
Get a Copy of Your Marriage Certificate
For a certified copy of your marriage certificate, contact the vital records office in the state where you were married. You'll find instructions on how to request a copy and information on any fees.
Even though the guidelines vary by state, all requests should include:
Full names of both spouses at the time of marriage
Month, day, and year of the marriage
Place of the marriage (city or town, county, and state)
Purpose for requesting the copy of the marriage certificate
Relationship to the people whose marriage certificate is being requested
Your daytime telephone number (include area code)
Request a Certified Copy of a Death Certificate
You may need to provide a copy of the death certificate of a spouse or other family member for a variety of legal reasons.
Tasks Requiring a Death Certificate
You may need a copy of the death certificate to:
Claim life insurance
Apply for a spouse’s pension and/or Social Security benefits
Apply for Medicaid benefits
Change joint bank and credit card accounts, utilities, mortgages, vehicle titles, and leases
Check to see which require a certified copy of the death certificate and which require just a photocopy.
Requesting a Death Certificate for a Death in the U.S.
You can request a certified copy of a death certificate from the vital records office of the state or territory in which the death occurred. See the instructions for that state or territory for details such as:
In addition to your state’s requirements, all requests should contain:
- Full name of the person whose death certificate is being requested
- Their sex
- Their parents' names, including maiden name of their mother
- Month, day, and year of their death
- Place of death (city or town, county, and state; and name of hospital, if known/applicable)
- Purpose for which the copy is needed
- Your relationship to the person whose record is being requested
- Your daytime telephone number with area code
Requesting a Death Certificate for a Death Outside the U.S.
You will need to obtain a copy of the U.S. embassy or consulate's report of the death abroad for U.S. legal proceedings. See Death of an American Abroad for details on obtaining a copy of this report.
Divorce Decrees and Certificates
A divorce decree is an official document from the court that grants the termination of a marriage. It includes specific details of the divorce.
A divorce certificate is issued by a state vital records office. It shows that a divorce occurred but does not state all the same information as a divorce decree. You can save time and money by determining which document you need before requesting a copy.
Get a Copy of a Divorce Decree
Contact the "county clerk's office" or "clerk of the court" for the county or city in which the divorce was granted.
Get a Copy of a Divorce Certificate
Contact the state vital records office in which the divorce was granted.
If the divorce occurred in another country and you're in the U.S., contact that country's embassy or nearest consulate. They can tell you how to get a copy of the divorce decree.
United States law does not require U.S. citizens to register a foreign divorce decree at an embassy. But if the country in which your divorce took place is a signatory to the Hague Convention on the Authentication of Documents, you may bring your divorce decree to a U.S. embassy or consulate to have it certified.
How to Find Adoption Records
Once an adoption is finalized, the state seals all records to protect the privacy of everyone involved. To obtain adoption records, adopted people must make arrangements through state agencies. Find out what records are available and how to get them.
Contact a State Agency to Obtain Adoption Records
You may be able to get identifying or non-identifying information about your adoption. What information you can obtain will depend on state statutes. Some states have age restrictions or require court proceedings to get information about an adoptee’s birth.
Non-identifying information includes:
The adoptee’s birth date and place of birth
The birth parents’:
Siblings’ gender, age, and other non-identifying information depending on the state
The reason why the child was put up for adoption
Identifying information includes:
Current or past names
By searching the Child Welfare Information Gateway, you can find out which state agency to contact to get adoption records.
Access Adoption Records Through Consent
In some states, you may be able to access identifying information through a mutual consent registry. Using these registries, all involved in an adoption can declare what information may be disclosed. Some states may require the consent of both the birth parents and adoptive parents for the release of records. However, the release of information varies by state.
If your state does not maintain a mutual consent registry, there are other ways to obtain records through consent. Public or private agencies can locate birth parents in some states. When an agency contacts birth parents, they can find out identifying information through:
Confidential Intermediary System ‐ The court gives permission to a court-certified confidential intermediary. This permission grants them access to sealed adoption records. They can also contact the birth parents to obtain consent for the release of identifying information.
Affidavit System - Birth parents can officially file their consent or refusal to be identified or contacted.
Use the Child Welfare Information Gateway to find out about how your state allows access to your adoption records.
Obtain an Original Birth Certificate
When an adoption is finalized, the state issues a new birth certificate to the adoptive parents. The adoptee’s original birth certificate is then sealed and kept confidential by the state’s vital records department. Half the states in the U.S. require a court order to unseal an original birth certificate. However, many states allow access to original birth certificates through:
A request from the adult adoptee
A request by the adoptee unless the birth parent filed an affidavit denying access
Establishment of eligibility to obtain identifying information with the state
A record of consent from both birth parents
Find out how to obtain original birth certificates in different states.
Obtain International Adoption Records
When either the adoptee or the birth parents live outside the U.S., International Social Service USA (ISS-USA) can help both search for one another. The organization offers assistance with adoption-related cases in over 120 countries.
U.S. Citizenship and Immigration Services (USCIS) has forms that can assist with international adoptions. Form G-884 can be used to request original immigration documents.
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July 9, 2020